How the roll-up gate works
How the What You Now Hold gate works
This tool grades each field you store about a person on whether you could actually get rid of it. It reads 10 fields and rolls them into one verdict — the worst, never the average — then a gate that can only make it worse.
The 10 fields
01F-01 · Email addressneeded for the feature · deletable · no copiesKEEP IT
02F-02 · Full nameneeded for the feature · deletable · no copiesKEEP IT
03F-03 · Date of birthnice to have, not neededMORE THAN YOU NEED
04F-04 · Phone numbernever used by anythingMORE THAN YOU NEED
05F-05 · Support message textcopies sit in logs or sent promptsCANNOT GET RID OF IT
06F-06 · Uploaded profile photono way to delete itCANNOT GET RID OF IT
07F-07 · Theme preferencenot personal informationNOT ABOUT A PERSON
08F-08 · IP address recorded at sign-upwhy you hold it could not be foundMORE THAN YOU NEED
09F-09 · Home addressfix firstcopies not foundCANNOT GET RID OF IT
10F-10 · Number of documents they havenot personal informationNOT ABOUT A PERSON
YOU CAN ACCOUNT FOR IT
everything you hold is needed and can be removed
MORE THAN YOU NEED TO HOLD
a field is kept without a reason the feature needs
HOLDING IT FOREVER
a field cannot be deleted, or copies sit somewhere else
Copies-outlive-the-row · worsen-only
A value that has been written to logs or sent inside a prompt cannot be got rid of by deleting the row. The copy outlives the record, so the field is CANNOT GET RID OF IT however tidy the table looks. An unfound answer resolves to the side that holds more, not less.
HOLDING IT FOREVERWhy: Three of ten fields cannot actually be got rid of. Only one of those is a missing delete path — the other two are copies that already left the row, sitting in logs or in prompts you have already sent. Three more are simply more than the feature needs. Two fields are not about a person at all and never count against you. 3 of 10 cannot be removed · 3 more than needed · worst-not-average.
Fix firstF-09, home address — whether copies exist elsewhere could not be found, so it resolves to the answer that holds more
No single field is the crisis — the clustering is. The roll-up takes the worst, the gate escalates when trouble compounds, and it names the one thing to fix first. An inventory of what you hold, not a compliance check. It names no law and makes no determination about what is required of you. It grades a field, never a person, and never asks for a value.