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Tool Gate · How it works

How the roll-up gate works

How the Spaced-Repetition Skills Tracker works

This tool grades your AI skills against a spaced-repetition schedule — each one fresh, fading, or gone cold. It reads 6 skills and rolls them into one verdict — the worst, never the average. A critical-cold gate then puts a business-critical COLD skill at the top of the list; it does not move the verdict.

The 6 skills

01Prompt structure (RCTFCV)box 3 · 7d since / 16d intervalFRESH
02Verifying AI output for errorsfix firstcritical · box 2 · 28d / 7d · 4.0× intervalCOLD
03Data analysis promptingbox 4 · 20d / 35dFRESH
04Building a Claude Projectbox 1 · 5d / 3d · 1.7×FADING
05Writing an AI-assisted SOPbox 5 · 48d / 70dFRESH
06Catching AI hallucinationsbox 2 · 16d / 7d · 2.3×COLD
ON TRACK
every row was read and every skill is FRESH — fewer days since review than its interval
REVIEW DUE
a skill is FADING (on or past its due day, under 2×) but none has gone COLD
ESCALATE
any skill is COLD (at or past 2× its interval), critical or not
Critical-cold · does not move the verdict

A business-critical skill that has gone COLD fires the gate and is named ahead of any other COLD skill. The gate does not move the verdict: any COLD skill, critical or not, already makes the week ESCALATE, however fresh everything else is.

ESCALATE

Why: Three of six skills are FRESH and one is only FADING — on the average this looks like a light review week. But two skills have gone COLD (at or past 2× their interval), and one of them, verifying AI output for errors, is flagged business-critical. The roll-up takes the worst, so the two COLD skills make the week ESCALATE, and the critical one fires the gate and is named ahead of the other. 2 of 6 skills COLD (one business-critical), 1 FADING · worst-not-average.

Fix firstVerifying AI output for errors is a business-critical skill that has gone COLD — review it first, then the second cold skill (catching AI hallucinations).

A mostly-fresh week didn’t save it. The roll-up takes the worst skill, so one COLD skill makes the week ESCALATE. The critical-cold gate does not move that verdict; it names a critical COLD skill ahead of the rest, and where a review is due, the fix first row names it. A date the sheet cannot read is never counted as fresh: with nothing FADING or COLD, the week reads CHECK DATES instead of ON TRACK. Runs on your own review dates and box numbers — no AI, no hidden curve. A skill-upkeep aid, not legal, financial, or HR advice.